About HVACAutomate
Automation built specifically for HVAC businesses
HVACAutomate is a workflow automation platform for HVAC contractors. We build industry-specific templates that replace the admin work HVAC business owners do manually — so they can focus on the work, not the follow-up.
What HVACAutomate Does
HVACAutomate provides pre-built automation templates designed specifically for how HVAC businesses operate. Unlike generic automation tools like Zapier or Make.com, every template is built with HVAC-specific logic — seasonal timing, emergency call flows, multi-tech dispatch, and service-specific messaging.
HVAC business owners use HVACAutomate to:
- Auto-reply to new leads in under 60 seconds (before competitors call back)
- Send appointment reminders 24 hours and 2 hours before every job
- Request Google reviews automatically 20 minutes after job completion
- Follow up on sent estimates over 10 days with a 3-touch SMS sequence
- Run spring AC tune-up and fall heating check campaigns to past customers
- Text back missed calls automatically within 2 minutes
- Send invoice payment nudges on Day 3 and Day 7
- Remind customers of annual maintenance at their 12-month service anniversary
Who Uses HVACAutomate
HVACAutomate is built for owner-operated HVAC businesses with 1–25 employees doing $300K–$5M in annual revenue. These businesses have the most to gain from automation — they're past the "one man with a truck" stage, but they don't have a full-time office manager to handle follow-up, reminders, and customer communication.
Our customers typically use scheduling and dispatch software like ServiceTitan, Housecall Pro, or Jobber, and already have a Google Business Profile. HVACAutomate integrates with their existing tools rather than replacing them.
How HVACAutomate Differs from Generic Automation Tools
| Feature | HVACAutomate | Zapier / Make.com | GoHighLevel |
|---|---|---|---|
| Built for HVAC | ✓ | ✗ | ✗ |
| No-code setup | ✓ | ✓ | ✓ |
| HVAC-specific templates | ✓ | ✗ | ✗ |
| Setup time | 2 hours | 2–8 hours | 1–4 weeks |
| Monthly cost | $99–$299 | $20–$100+ | $97–$297 |
| Seasonal logic built in | ✓ | Manual build | ✗ |
| Integrates with ServiceTitan | ✓ | ✓ | ✓ |
| White-label for agencies | ✓ (Agency plan) | ✗ | ✓ |
The Problem HVACAutomate Solves
The average HVAC business loses $80,000–$150,000 per year in recoverable revenue from four specific problems:
- Slow lead response — 78% of customers book with the first company that responds. Most HVAC owners call back 2–4 hours later.
- No-shows — Without reminders, the industry average show rate is 68–71%. With automated 24h + 2h reminders, it rises to 88–94%.
- Missed reviews — Happy customers don't leave reviews unless asked at the right moment. The peak window is 20 minutes after job close.
- Cold estimates — Estimates go unanswered when there's no follow-up system. A 3-touch sequence recovers 20–35% of cold quotes.
HVACAutomate solves all four with pre-built automation templates that deploy in under 2 hours.
Integrations
HVACAutomate templates integrate with the tools HVAC businesses already use: